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How to view files that have been protected? If you later want to remove the protection from a file, right-click the file, click Protect in-place, and then click Remove Protection ( Note: You must be an owner of the file to remove the protection.). In some cases (when adding protection changes the file name extension), the original file in File Explorer is replaced with a new file that has the Rights Management protection lock icon. You may quickly see a dialog box telling you that the file is being protected, and the focus will then return to File Explorer. Specify the options that you want for this file in the 'add protection' dialog box, and then click Apply. Select Custom Permissions: Choose this option if the templates don't provide the level of protection you need. When you select a folder, all the files in that folder are automatically selected for protection but new files that you create in that folder will not be automatically protected. When you select a policy template, you can also protect multiple files and a folder. Select a policy template: These are 2 predefined permissions that restrict access and usage: CityU - #classified email and CityU - Read-Only (If this is the first time you try to protect a file on this computer, select Company-defined Protection. Right-click, and then select Protect in-place. In File Explorer, select a file to protect. To protect a file on a device (protect in-place), You can also attach the protected file to an email message. You can then leave the file where it is, and copy it to another folder or device. When you protect a file in-place, it replaces the original, unprotected file. How to protect a file on a device (protect in-place)? For example, you may include the keyword #classified in the email subject to set the email as confidential for internal recipients. You can change anything that you want in this email. You may quickly see a dialog box to tell you that the file is being protected, and then you will see an email message is created for you that tells the recipients that the attachments are protected with Microsoft RMS. In the share protected dialog box, enter internal recipient email addresses with domain, specify the options that you want for this file, and then click Send. In File Explorer, right-click the file and select Share Protected.

PDF and image) with restricted access permission and share it by email: ( Note: PDFs protection can only be done on Windows.) To protect non MS Office document file (e.g. How to protect a file that you share by email?

When the configuration finished, the following dialog box will be shown.

The system may ask for your credential for one or two times again, please re-enter your password as prompted and click OK.Make sure the options Remember me and Remember my password are checked and click OK. Enter your email address in the format ' and password.Click Next and you will be asked for user credentials.Wait for a while and the following 'Configure Office 2010' dialog box will be shown.

Click MS RMS Sharing Application (for Office 2010 Only) and it will start installing Microsoft RMS Sharing Application to your Windows PC.

Bring up the Work Desk from your desktop PC.

(Staff may download it directly from if you are not using a staff LAN PC.)įor Office 2010 users, RMS sharing application needs to be installed manually with the following steps. How to view files that have been protected?įor more details, please refer to (v=ws.10).aspxįor Office 2013 users, RMS sharing application will be installed silently and automatically to your staff PC.How to protect a file on a device (protect in-place)?.How to protect a file that you share by email?.PDF and image) with restricted access permission and share it by email, RMS sharing application can help you.

If you would like to protect non MS Office document file (e.g. This application is also used to open files that are protected by other people using the same Rights Management technology.

The Microsoft Rights Management (RMS) sharing application for Windows helps you keep important documents and pictures safe from people who shouldn't see them, even if you email them or save them to another device. Sharing/Viewing Protected PDF and Image Files with RMS Sharing Application

#RMS SHARING APPLICATION HOW TO#

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Rms sharing application